Privacy policy

Below you will find details of the information we must provide to you in relation to our processing of your personal data for our research. Moreover, you will find additional information about your participation in the project (Annex 1).

If you have questions regarding the processing, do not hesitate to contact us at:

Det Nationale Forskningscenter for Arbejdsmiljø
Lersø Parkallé 105, 2100 Københaven Ø
CVR-nr: 15413700
Phone: 39 16 52 00 (ask to speak with the data protection lawyer or the Secretaritat)
Mail: jura@nfa.dk

The purpose of processing your personal data and categories of personal data

NFA processes, in terms of collection and storage, your personal data for the purpose of using them to conduct research in the field of daily physical activity.

We process the following general personal data about you:

• Mobile number
• Working and sleeping hours
• Movement measurements

The legal basis for processing personal data

Our legal basis for the processing of your personal data follows from: The research purpose in Section 10(2) of the Data Protection Act, cf. GDPR Art. 6(1)(e) (public interest) and Art. 89

You can read the General Data Protection Regulation and Data Protection Act.

Storage of your personal data

Personal data is kept by NFA for up to 5 years after the end of the project. Subsequently, the data will be anonymised, which means that they are no longer personal data.

Beneficiaries or categories of beneficiaries

NFA uses the following data processor to process the personal data:

• SENS Innovation ApS is used in connection with the collection of movement measurements (with assigned DPA) and they also are responsible for publishing the Motus app.
• When your data is processed for research purposes, they cannot be used for other purposes and therefore any recipients of your personal data will always be researchers. If your information is disclosed for other research purposes, this will be done in accordance with the rules of the Data Protection Act.

Your rights

You have a number of rights under the GDPR in relation to our processing of personal data. If you wish to exercise your rights, please contact us by sending an email to motus@nfa.dk.

Your rights are:

Right of access: You have the right to access the data we process about you, as well as a range of additional information.

Rectification: You have the right to ask us to correct personal data that is inaccurate or misleading.

Erasure (right to be forgotten): In specific cases, you have the right to have information about you erased before the time of our general erasure

Restriction: In certain cases, you have the right to restrict the processing of your personal data. If you have the right to restrict processing, we may only process the data in the future - apart from storage - with your consent, or for the establishment, exercise or defence of legal claims, or to protect an individual or important public interests.

Data portability: In certain cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format, and to have those personal data transferred from one data controller to another without hindrance.

Right to object: in certain cases, you have the right to object to our otherwise lawful processing of your personal data. However, this does not apply if the processing is necessary to carry out our research purposes, pursuant to Section 22(5) of the Data Protection Act, cf. Article 89 of the GDPR.

Complaint to the Danish Data Protection Agency

You can complain about our processing of your personal data to the Danish Data Protection Agency, which is an independent authority that monitors compliance with data protection rules. If you want to complain to the Danish Data Protection Agency, you can follow this link: Complaint (datatilsynet.dk).

If you wish to contact them by other means, you can find the contact details of the Danish Data Protection Agency via Contact (datatilsynet.dk)

NFA's Data Protection Officer (DPO)

If you have any questions about our processing of your personal data, you are always welcome to contact our Data Protection Officer. You can contact our DPO in the following ways:

• By e-mail: dpo@bm.dk
• By phone: 72 20 50 00 (ask to speak to the DPO)
• By letter: Holmens Kanal 20, 1060 København K, att. ”Data Protection Officer”

Annex 1: Other information on participation in projects using the MOTUS system

Purpose of MOTUS

MOTUS is the collective name for a system that can measure and analyse objective data of physical movement. The system consists of three technological solutions that together can tell you how much you sit, stand, run, cycle, sleep and how many steps you take. The three technological solutions are:

• A movement sensor
• A mobile app
• A cloud-based storage and automatic analysis of data

The physical activity data will be used for research, as well as to provide you with personalised feedback with information about your activity level for the days you have worn the movement sensor

How the measuring system works

The Movement Sensor: The movement sensor is worn on the thigh and is used to measure your physical movement. The measurements are analysed automatically and can provide information about how much you sit and lie, how much you stand, how much you walk, how much you run, how much you cycle, how much you climb stairs, and how many steps you take

The mobile app: To access the app and pair it with a movement sensor, the system needs your mobile phone number. The mobile app is used to record your working and sleeping times and acts as a so-called "gateway", sending data from the movement sensor, as well as your recorded working and sleeping times, securely to a cloud-based server. This feature requires you to give the app access to bluetooth and location so that it can connect to the movement sensor. Location access will not be used to determine the phone's location via GPS.

The cloud solution: Your measurements and records in the app are sent via a secure connection to a cloud-based server. Data stored on the server is:

• Physical movement data from the sensor (accelerometer)
• Self-reported work and sleep times

When you sign up for the project, a unique ID number is created for you and the data on the server will be linked to this number.

Built into this cloud solution is a computer program that automatically processes and analyses your movement measurements and recorded work and sleep times. Once the data collection is complete, the measurements and times will be analysed together. Your personal feedback is displayed in the app

Your participation

Participation in measurements with the MOTUS system is completely voluntary. You choose whether to wear the motion sensor and record your working and sleeping times, and can stop your participation at any time and take off the equipment

The personal data will be analysed collectively and form knowledge about movement patterns during work and leisure time across the population and within specific subgroups such as job type. The NFA will conduct analyses on anonymised data and results will be processed and presented in a way that will not identify responses from individuals

Find answers to frequently asked questions